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Hiring: Executive Administrator for DMG Windsor Office

Immediate opening for an Executive Administrator for the Douglas Marketing Group Windsor office.

Position Start Date: Immediately

Position Summary:

  • Provide administrative assistance as required to the President and the DMG team
  • Primary function is to assist President in the coordination of related activity

Duties and Responsibilities:

  • Organize and maintain schedule, calendar, correspondence, calls and communications for the President
  • Assist President when required
  • Answering phones, directing calls, etc.
  • Maintain traffic Binder
  • Typing, filing, data input, faxing, photocopying, email, data collection, media tracking and clippings
  • Assist with primary functions for coordination of accounts
  • Assist with media relations activities, information gathering and distribution
  • Maintain client reference binders, type and file contact reports and meeting notes
  • Participate in client meetings to take notes
  • Errands – pick-ups/deliveries as needed
  • Facilitation of conference calling
  • Provide team assistance as needed
  • Review Windsor Star for client-related articles, maintaining scrapbook/folders for reference
  • Maintaining scrap books/tear sheets books for various clients
  • Formatting press releases and distribution by fax/email, etc.
  • Fill out all courier weigh bills

Accountability

  • To President: Successful completion of projects for Principal and DMG team through open communication

Skills/Competencies

  • Microsoft Outlook, Word, Excel
  • Experience as an Executive Assistant is a busy office environment
  • Excellent interaction skills and ability to work with a wide range of personalities in a friendly and courteous manner
  • Above average typing skills (minimum typing speed 60 WPM)
  • Excellent written and oral communication skills
  • Ability to work under pressure and meet deadlines
  • Strong organizational skills and multi-tasking capabilities
  • Able to show initiative and take advantage of opportunities
  • Ability and desire to develop skill levels through training and coaching
  • A team player

Please submit your resume, & information to info@experiencedmg.com.

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